University of Lille Details Data Handling Practices for 2026 Open Days
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The University of Lille is outlining its data collection and privacy protocols as it prepares to host its 2026 Open days, emphasizing compliance with General Data Protection Regulation (GDPR) standards and providing clear avenues for individuals to exercise their data rights. The university, acting as the data controller, is transparently communicating how it will utilize data gathered through registration forms for the event.
Data Collection and legitimate Interest
According to a recent declaration, the University of Lille (located at 42 rue Paul Duez, lille) is collecting data specifically for the logistical organization of its 2026 Open Days. This data collection is legally justified under the principle of legitimate interest, as defined in GDPR Article 6.1.f, which allows processing necessary for the university’s public interaction efforts.
“The university has a legitimate interest in ensuring the smooth organization of communication actions aimed at the public,†a senior official stated.
Data Recipients and Access Control
Access to collected data will be restricted to authorized personnel within the university of Lille. this includes agents from the DGD Communication and DGD Digital departments, as well as members of the university’s crisis unit. Furthermore,personnel responsible for access control at event sites will also have access to relevant data.
The university has also engaged Possibility, a subcontractor, to facilitate emergency communications via SMS through the Allmysms platform. This ensures rapid dissemination of critical information during the Open Days.
Mandatory Data and Event Access
Certain data fields, specifically those marked with an asterisk (*), are mandatory for registration. Individuals who do not provide this required information will be unable to access the sites hosting the 2025 Open Days. this requirement is in place to ensure efficient event management and security protocols.
Data Retention and Erasure
The University of Lille has established a clear data retention policy.All data collected will be securely stored until February 3, 2024, after which it will be deleted and will not be subject to further processing. This limited retention period underscores the university’s commitment to data minimization.
Individual Rights and Contact Information
Individuals have the right to access,rectify,erase,or limit the processing of their personal data. They also have the right to object to this processing.For more detailed information on these rights, individuals are encouraged to consult the website of the CNIL (Commission Nationale de l’Informatique et des Libertés) at cnil.fr.
Requests regarding data rights can be directed to the Data Protection Officer at:
Data Protection Officer
University of Lille
42 rue Paul Duez
59000 LILLE
Complaint Process
The University of Lille assures individuals that all requests will be addressed within one month.However, if a satisfactory response is not received within this timeframe, individuals have the right to file a complaint with the CNIL at the following address:
CNIL — Complaints service
3 Place de Fontenoy – TSA 80715
75334 PARIS CEDEX 07
Tel: 01 53 73 22 22
This proactive disclosure of data handling practices demonstrates the University of Lille’s dedication to transparency and compliance with evolving data privacy regulations, fostering trust with prospective students and the wider public.
