The importance of good tax documentation management

The importance of good tax documentation management

According to the rules of the Public Digital Bookkeeping System (Sped) of the Federal Revenue Service, the deadline for submitting the Corporate Income Tax (IRPJ) declaration, referring to the calendar year 2022, runs until the 31st of July.

The IRPJ declaration must be made in accordance with the tax regime in which each company fits in the calendar year of the declaration, which can be Real Profit, Presumed Profit and Arbitrated Profit.

As a result, the accountability of these companies to the Federal Revenue Service is carried out periodically through Tax Accounting Bookkeeping (SPED ECF), which means that sending the IRPJ Declaration corresponds to a consolidation of data already informed.

Companies that properly manage tax documents run less risk of falling into the fine mesh and are able to complete the process more quickly, preventing delivery from being left for the last minute.

“The Federal Revenue will cross-check the data released periodically in 2022 with those declared in the IRPJ, so it is very important that the company has carried out a good fiscal control throughout the year. Otherwise, they could waste a lot of time organizing documents and checking the amounts posted, which could lead to errors and even penalties,” warns Luís León, tax analyst for the financial team at the Arquivei management platform.

To inform the total revenue for 2022, taxpayers must consider the invoices issued and, to indicate the expenses, the invoices received. However, as every invoice has an issuer and a receiver, this is precisely where the most recurrent inconsistencies filtered by the tax authorities arise.

One of the most common reasons for this to happen is when an invoice has been improperly issued and the recipient has not manifested himself claiming errors.

“The manifestation process is different for each document issued, it depends on the issuing body, but, in general, it is only mandatory when the amount in question is greater than R$100,000. When in doubt, the recommendation is that the manifestation is always carried out to avoid headaches”, clarifies the specialist.

In 2022, for example, more than 854 million Electronic Tax Documents (DFes) totaling BRL 4 trillion in products and services passed through the Arquivei platform. Of this total DFes, 9 million were cancelled, including to go through some rework. In this context, relying on automated solutions makes it easier for companies to be able to capture all the invoices that were issued with their CNPJs.

“It is also a way of having greater control over which expenses correspond to tax deductions to be paid in the IRPJ, in addition to providing more fiscal security to deliver the declaration and more agility to respond to any questions from the Federal Revenue”, concludes Leon.

Source: Archived/Hercog Communication


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