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Calatayud City Council Outlines Robust Data Protection Policies for Citizens

The Calatayud City Council has published a comprehensive privacy policy, reaffirming its commitment to safeguarding personal data in compliance with European and Spanish regulations.The policy details how the council collects, uses, and protects citizen information, emphasizing transparency and individual control over data.

Transparency and Control: Core Principles

According to the policy, the Calatayud City Council prioritizes clear communication and empowering citizens with choices regarding their personal information. “It is very vital for us that you fully understand what we are going to do with the personal data we ask for,” a senior official stated, highlighting the council’s dedication to building trust through openness. Citizens are encouraged to reach out with any questions or concerns.

Who is the Calatayud City Council?

The Calatayud City Council,identified by CIF/NIF number P5006700H,operates as a Local Management entity. Its primary address is Plaza Joaquin Costa, 14, CP 50300, Calatayud (Zaragoza), with contact available via telephone at 976881314, email at [email protected], and website at www.calatayud.es.

dedicated Data Protection Officer

The council has appointed a Data Protection Officer (DPO) to address citizen inquiries and concerns regarding data privacy. The DPO can be reached directly at [email protected], providing a dedicated channel for complaints, doubts, and suggestions.

How Your Data is Used

Generally,personal data collected by the Calatayud City Council will be used to register and process citizen requests. The policy explicitly states that any use of personal information for purposes beyond this initial scope will require explicit consent from the individual.

Legal basis for Data Processing

The council emphasizes that the collection and use of personal data is necessary for processing requests. Citizens will be presented with clear options to indicate their preferences regarding data usage. “We will provide you with a series of boxes that will allow you to decide in a clear and simple way about the use of your personal information,” the policy assures.

Data Access and Disclosure

Access to personal information is restricted to authorized staff within the Local Entity. Though, the council acknowledges that data might potentially be shared with other public Administrations or entities required to have access to facilitate request processing.For instance, data may be transferred to the Tax agency as mandated by law. Any further disclosure of personal information to other entities will be preceded by a request for explicit permission.

robust Data Security Measures

The Calatayud City Council is committed to protecting data with “effective security measures based on the risks involved in the use of your information.” The entity has approved a Data Protection policy and conducts regular audits to ensure the ongoing safety of personal data.

International Data Transfers

Recognizing the varying levels of data security across different countries, the council’s policy prioritizes keeping personal information within secure jurisdictions, such as the European Union. If transferring data to a less secure country is essential for processing a request, the council will seek prior consent and implement robust security measures.

Data Retention Policies

the council will retain data throughout the duration of its relationship with citizens and as long as legally required,referencing Law 7/1985,of April 2,regulating the Bases of the Local Regime.Upon expiration of applicable legal deadlines, data will be disposed of securely and in an environmentally responsible manner.

Your Data Protection Rights

Citizens have the right to access, rectify, and delete their personal information held by the Calatayud City Council, subject to legal limitations. they also have the right to data portability – the ability to transfer their information to another entity – and to request limitations on data processing. Requests can be made in writing, accompanied by a copy of identification, at the council’s offices, where specific forms are available. Further information on data protection rights can be found on the website of the Spanish Data Protection Agency (www.agpd.es).

Withdrawing Consent and Filing Complaints

Citizens can withdraw their consent for data processing at any time. If a citizen believes their rights have been violated,they can file a complaint with the Spanish Data Protection Agency through its electronic office (www.agpd.es), by postal mail to C/ Jorge Juan, 6 28001-madrid, or by telephone at 901 100 099 or 91 266 35 17. Filing a claim is free of charge and does not require legal representation.

Profiling and Additional data Uses

The Calatayud City Council’s policy states it does not engage in citizen profiling. However, if profiling becomes necessary in the future, the council commits to informing citizens in advance, obtaining their consent, and implementing appropriate security measures. Furthermore, the council assures citizens that data will not be used for purposes beyond those already explained, and any new uses will require prior consent.