LivaNova, a global medical technology and solutions company, is seeking an experienced Executive Assistant and Office Manager to support its New York City operations. This role is critical in ensuring the smooth and efficient running of the office, providing high-level administrative support to executive leadership and fostering a positive and productive work environment. The position offers a unique opportunity to contribute to a company dedicated to improving the lives of patients worldwide through innovative medical technologies.
The demand for skilled administrative professionals in the healthcare sector remains strong, particularly in major metropolitan areas like New York City. According to the U.S. Bureau of Labor Statistics, employment of executive and administrative assistants is projected to grow 4% from 2022 to 2032 , about as fast as the average for all occupations. This growth is driven by the continued demand for organizations to streamline operations and provide efficient support to their leadership teams.
LivaNova, headquartered in London, operates in over 100 countries and focuses on cardiac surgery, neuromodulation, and cardiovascular solutions. The New York office plays a key role in the company’s U.S. Operations, and this Executive Assistant and Office Manager position is integral to its success. The company’s commitment to innovation and patient care makes this a particularly appealing opportunity for individuals seeking a meaningful career.
Responsibilities and Key Skills
The Executive Assistant and Office Manager will be responsible for a wide range of tasks, requiring a high degree of organizational skill, attention to detail, and the ability to prioritize effectively. Core responsibilities include managing complex calendars, coordinating travel arrangements, preparing expense reports, and handling confidential information with discretion. A significant portion of the role involves communication – both internal and external – requiring excellent written and verbal communication skills.
Beyond traditional administrative duties, the role encompasses office management responsibilities such as maintaining office supplies, coordinating with vendors, and ensuring the office environment is well-maintained, and functional. The successful candidate will also be expected to assist with event planning, meeting coordination, and potentially some project management tasks. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, and experience with other office management software is a plus. The ability to anticipate needs and proactively solve problems is highly valued.
LivaNova emphasizes a collaborative work environment, and the Executive Assistant will frequently interact with various departments and levels of management. Strong interpersonal skills and the ability to build rapport are crucial. The role requires a proactive and resourceful individual who can work independently and as part of a team. Experience in a fast-paced corporate environment, ideally within the medical device or pharmaceutical industry, would be beneficial.
What LivaNova Looks For in Candidates
LivaNova’s job posting highlights several key qualifications for this position. Candidates should possess a bachelor’s degree or equivalent experience. A minimum of five years of experience providing administrative support to executive-level management is typically required. Strong organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously are paramount.
The company also seeks individuals with excellent communication and interpersonal skills, as well as a demonstrated ability to maintain confidentiality. Experience with travel arrangements, expense reporting, and office management is essential. Familiarity with the New York City business landscape and a proactive, problem-solving attitude are highly desirable. LivaNova values candidates who are adaptable, resourceful, and committed to providing exceptional support.
The company’s culture emphasizes innovation, collaboration, and a commitment to improving patient outcomes. Candidates who align with these values and demonstrate a genuine interest in the medical technology field are likely to be strong contenders.
Applying for the Position and Next Steps
Interested candidates can apply for the Executive Assistant and Office Manager position directly through the LivaNova careers website . The application process typically involves submitting a resume and cover letter outlining relevant experience and qualifications. LivaNova is an equal opportunity employer and values diversity in its workforce.
The hiring process generally includes an initial screening of applications, followed by interviews with the hiring manager and potentially other members of the team. Candidates may also be asked to complete skills assessments to evaluate their proficiency in areas such as Microsoft Office Suite and administrative tasks. LivaNova’s recruitment team will contact qualified candidates to schedule interviews.
For those seeking additional information about LivaNova and its commitment to innovation in medical technology, the company’s website provides detailed information about its products, services, and corporate values .
The next step in the hiring process is currently underway, with LivaNova actively reviewing applications. Candidates are encouraged to submit their applications as soon as possible to be considered for this exciting opportunity.
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