Share Outlook Emails in Teams & Vice Versa | Guide

Streamline Workplace Communication: Seamlessly Share Between Outlook adn Teams

Effortlessly bridge the gap between email and instant messaging with the ability to share content between Microsoft Outlook and Microsoft Teams in just a few clicks. This integration eliminates endless email chains and cumbersome copy-pasting, fostering quicker context sharing and improved collaboration.

The interconnected nature of Outlook and Teams offers a notable boost to workplace efficiency. Users can now readily share emails directly into Teams conversations, and conversely, share Teams chats and channel conversations within Outlook emails.

did you know? – Microsoft developed this integration in response to user feedback highlighting the inefficiencies of switching between applications to share data. The goal was to centralize communication and reduce context switching.

Sharing Outlook Emails in Teams

When needing to quickly provide context to colleagues without burdening them with lengthy email threads, forwarding via Teams proves invaluable. To share an email, simply open the desired message and click the Teams icon located in the top right corner. Alternatively, users can access the “More actions” menu within the email and select “Share with Teams.”

According to internal testing, this process significantly reduces the time spent relaying information. Any attachments included in the original email are automatically shared with the Teams message,offering a complete package of information – unless intentionally removed before sending.

Bringing Teams Conversations to Outlook

The functionality extends beyond Outlook to Teams. Users can also share copies of Teams chat messages directly into Outlook emails.To accomplish this, click on the specific chat message and select the three dots (…). From the resulting menu, choose “Share in Outlook.”

For broader context, a full Teams channel conversation can also be shared via Outlook. By clicking “More options” within the channel conversation and then selecting “Share with Outlook,” users can input recipient addresses and send the entire conversation history, providing a thorough record of the discussion.This feature is especially useful for keeping stakeholders informed of key decisions and progress updates.

Pro tip – When sharing a Teams channel conversation to Outlook, consider summarizing the key discussion points in the email body for recipients who may not regularly use Teams.

This seamless integration between Outlook and Teams represents a significant step forward in modern workplace communication, empowering teams to collaborate more effectively and efficiently.