La Jolla, CA – Birch Aquarium at Scripps is seeking a dedicated and organized Special Events Program Manager to coordinate and execute a diverse range of events at the renowned ocean exploration center. The position, currently open for applications, offers a salary range of $60,300 to $103,900 annually, and is particularly encouraging applications from individuals impacted by recent University of California San Diego layoffs. This role is critical in supporting the aquarium’s mission to promote ocean conservation through engaging experiences and revenue-generating events.
The Special Events Program Manager will be a key liaison between clients and internal departments, ensuring seamless event execution from initial inquiry to post-event breakdown. This includes managing logistics, coordinating vendors, and providing on-site support during events. The position requires a strong understanding of event planning principles and a commitment to delivering exceptional customer service. The aquarium, a non-profit exploration center for the Scripps Institution of Oceanography at UC San Diego, hosts over 60 habitats showcasing marine life and research discoveries, making it a unique and sought-after venue for a variety of functions.
Event Coordination and Client Management
Under the direction of the Director of Special Events, the program manager will be responsible for responding to event inquiries, conducting site visits, and guiding clients through the booking process. This involves preparing rental agreements, securing necessary approvals, and managing invoices and payments in accordance with university policies. A significant portion of the role involves coordinating with external vendors – including catering, bar services, and audiovisual providers – to ensure all event needs are met. The position requires meticulous attention to detail and strong organizational skills to manage multiple events simultaneously.
Collaboration and Internal Partnerships
Successful execution of events at Birch Aquarium relies heavily on collaboration with various internal departments. The Special Events Program Manager will work closely with guest services, facilities, education, marketing, exhibits, custodial, and security teams to ensure event readiness and a positive guest experience. This collaborative approach is essential for maintaining the aquarium’s high standards and providing a safe and welcoming environment for all attendees. The role also demands effective communication and problem-solving skills to address any logistical challenges that may arise during events.
Qualifications and Requirements
Applicants for the Special Events Program Manager position should possess a bachelor’s degree in hospitality or a related field, or equivalent experience. A working knowledge of event sales, planning, and production is essential, as is proficiency in Microsoft Office Suite, Google Suite, and database management systems like Filemaker. Mac skills are preferred. Candidates should demonstrate strong organizational abilities, excellent interpersonal communication skills, and sound judgment. The ability to work effectively in diverse groups and under pressure is also crucial. More details about the position and application process can be found on the UC San Diego Employment website.
The job offer is contingent upon successful completion of a background check. The role requires a flexible schedule, including evenings, weekends, and holidays, to accommodate event needs. Reliable transportation is also a necessity. The University of California notes that employment will require compliance with its vaccination programs, subject to change based on public health directives.
Recent Aquarium Developments
Birch Aquarium at Scripps has been actively expanding its offerings and community engagement. In February 2026, the aquarium launched a special Animal Crossing: Recent Horizons Aquarium Tour, in partnership with Nintendo of America, offering a unique experience for fans of the popular video game. In early February 2026, the aquarium celebrated a significant milestone with the successful rearing of a Little Blue Penguin chick by its parents, a first for the institution, as reported by UC San Diego Today.
Application Information and Timeline
Individuals interested in the Special Events Program Manager position are encouraged to apply by March 3, 2026, to receive consideration with preference for rehire. Those impacted by a UCSD layoff should contact their Employment Advisor. Reassignment applicants should contact their Disability Counselor for assistance. The annual full pay range for the position is $60,300 to $103,900, with an hourly equivalent of $28.88 to $49.76, determined by experience and qualifications.
The Birch Aquarium at Scripps continues to be a vibrant hub for oceanographic research and education, and this position offers a unique opportunity to contribute to its ongoing success. The aquarium’s commitment to conservation and community engagement makes it a rewarding place to work and a valuable asset to the La Jolla community.
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