Hi-tech (pexels photo)
A new study, conducted by Professor Stephen J. Rogelberg from the University of North Carolina in Charlotte, USA, unsurprisingly found that companies can save close to 100 million dollars a year if they stop holding unnecessary meetings and if they reduce the number of participants invited to these meetings.
One of the main elements in this problem is of course the employees and the amount of time they spend in these meetings, which prevents them from putting their time into actually doing their work, in a concentrated and efficient manner, according to a survey conducted among many employees.
In general, it was found that companies actually spend about 37 billion dollars a year on meetings and everything related to their maintenance, according to an examination by the Harvard Business Review magazine. For example, according to a previous study by Rogelberg, the “Xirox” company that deals in photocopiers invested over 100 million a year on meetings and this only for their production and development department.
Moreover, it appears that the money that already goes out for these purposes is certainly more wasted than channeled for effective purposes. For example, in a survey conducted by the researcher among 632 employees across 20 different industries, he found that the employees did not see themselves as relevant in 30% of the meetings they were invited to.
According to Rogelberg, the employee is also the one who knows how to assess in the most correct way what is the waste of his time or its channeling, and indeed it was found that the average employee wastes about 6 hours out of 18 hours of work per week on unnecessary meetings.
According to the answers of the employees, it was checked how many employees on average a certain industry employs and in relation to their wages it did become clear that it was possible to save expenses to the extent of 100 million dollars and this for a company with about 5 thousand employees. A company with only 100 employees will, according to this calculation, save about 2.5 million dollars.
More in-
Also, saving money is not the only advantage of reducing meetings in the company, but also the degree of employee satisfaction. It was found that reducing meetings will help employees invest their time in more in-depth and continuous work that will lead to results that will have a positive impact, not only on the company’s activities, but on the way the employee sees himself in relation to his workplace and his personal achievements.
Finally, a very interesting element found in the research is the difference between men and women. It was found that women are not in a hurry to refuse to come to meetings because they are afraid of the way they will be perceived in the eyes of the other employees if they do not come to the meetings they were invited to.
Moreover, many women are afraid of bothering others by asking them to inform them about the nature of the meeting. Finally, Rogelberg adds that the meeting strategy itself is ineffective and that few managers know how to conduct a meeting continuously and effectively.
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